Director of Operations
Position Title: Director of Operations
Status: Full Time
FLSA Classification: Exempt
Areas of Responsibility: Cathedral Support Services: Facilities, Finance, IT, Risk Management, Human Resources, Office Operations, Administrative Support. Strategic Leadership Team.
Reporting Relationship: Cathedral Dean
Screening/Training Requirements: Successfully complete Safeguarding God’s Children/People and background screening.
Minimum Qualifications: College degree or equivalent professional training and experience; knowledge of non-profit accounting practices; facilities management experience; knowledge of non-profit and religious organizations; ability to work successfully with diverse constituent group; strong verbal and written communication skills; experience in policy development and implementation; and strong computer skills.
The Director of Operations is responsible for all aspects of the day-to-day operation and administration of the parish including its finances; protection and management of its assets; risk management; regulatory compliance; human resources; maintenance of its buildings, grounds and equipment; use of cathedral facilities; IT support services; office operations; ensuring the provision of logistical support to parish ministries and programs and external groups which use the cathedral campus; and being the public face to parishioners and community members for administrative needs.
- Oversee the operational systems, processes and policies in support of the Cathedral’s mission, with special focus on cathedral support services and administrative operations.
- Manage and increase the effectiveness and efficiency of support services, with special focus on Facilities, Finance, Human Resources, and IT services
- Participate in long-term planning and implementation of strategic goals and objectives.• Oversee overall financial management, budget planning and forecasting, reporting and document retention, systems and controls.
- Oversee facilities stewardship and management, including management of facilities staff, service contracts, bid process for vendor services; parking management; assure regular maintenance, repairs and improvements of buildings and grounds; address emergency building repairs are addressed in timely and cost-conscious way; and oversee coordinated use of facilities by parish groups and external groups.
- Develop knowledge of vendor list and work with staff to ensure cathedral’s interests are addressed in work and contractual agreements.
- Update and maintain deferred maintenance list of projects to incorporate into budget cycles as appropriate.
- Monitor parish utility and energy usage for efficiency and cost control.
- Support “green practices” on campus as practical and cost effective.
- Management of budget in coordination with the Dean, Staff and Vestry.
- Oversee procedures to ensure regulatory compliance, and develop and implement policies necessary to ensure compliance.
- Oversee contracted services for Information Technology, with periodic review of those services and need for adjustments, incorporating those into budget planning.
- Oversee organization and retention of Cathedral archives, including appropriate retention and storage of fiscal documents.
- Regular meetings with Dean around fiscal planning, facilities management, and strategic visioning.
- In consultation with the Dean, work collaboratively with the Cathedral Chancellor to address legal issues related to Cathedral operations.
- Ensure that an annual risk management review is conducted, including review of insurance coverage.
- Supervise and mentor Finance Manager and Assistant Facilities Manager and Events Coordinator, and support the office operations including volunteers who staff the front desk.
- Other responsibilities as assigned in consultation with the Dean.
- Commitment to the mission of Saint Mark’s Cathedral
- At least 5 years experience in non-profit or congregational leadership, with Episcopal Church leadership experience preferable.
- Strong background and work experience in Finance and Facilities Management.
- Excellent computer skills and proficient in excel, word, outlook, and access
- Excellent communication skills both verbal and written
- Knowledge and experience in organizational effectiveness and operations management implementing best practices.
- Demonstrated leadership and vision in managing staff groups and major projects or initiatives.
- Excellent interpersonal skills and a collaborative management style.
- Budget development and oversight experience
- A demonstrated commitment to high professional ethical standards and a diverse workplace
- Knowledge of tax and other compliance implications of non-profit status
- Excels at operating in an fast pace, community environment
- Ability to look at situations from several points of view
- Delegate responsibilities effectively
Minimum Bachelor’s Degree in field related to the scope of this work or commensurate job experience.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position will frequently require: sitting
The position will occasionally require: standing, walking, climbing/balancing, lifting 50 or more pounds, reaching (with arms or hands), Stooping/kneeling/crouching/crawling, talking, hearing, vision (close, peripheral, depth, ability to adjust/focus)
For more information, or to apply, submit cover letter and resume via email to email@example.com or by mail:
The Very Rev. Steven L. Thomason, Dean and Rector
Saint Mark’s Episcopal Cathedral
1245 10th Avenue East
Seattle, Washington, 98102
The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
Child Care Center Team Member
Saint Mark's Episcopal Cathedral seeks warm, enthusiastic and faithful staff members to join our Children and Family Ministries team, and to support the Cathedral's mission to welcome all people to God's table, wherever they are on their journey of faith.
Successful candidates will work closely with the Director of Children's and Family Ministries as well as the Canon for Faith Formation to ensure that children are loved and cared for, child care spaces are inviting, hospitable, and clean, and parents are encouraged in their roles as primary pastors of children's spiritual lives. The Children's Ministry staff plays a critical role in welcoming, greeting, and orienting newcomers to the Cathedral, and thus should be sufficiently familiar with the campus and community to offer direction.
Specific duties include:
- working 2-3 shifts/ per month in the Cathedral child care center, which is open from 8:30-12:30 each Sunday morning, and is staffed by two ministry members at a time.
- providing assistance with set-up, check-in, and clean up in Sunday Program spaces.
- providing occasional child care for evening worship services and special events such as Christmas Eve, Holy Week, Cathedral Day, and summer camp (paid at a higher hourly wage).
- Safeguarding God's Children Certification (completed upon hiring through The Episcopal Church);
- Basic CPR for infants and Children;
- Satisfactory Background Check;
- understanding and compliance with Diocesan and Cathedral Handbooks for employees and staff working with children and youth;
- one or two references from non-related adults who know the candidate well, or who have employed the candidate for care of children.
- Ability to work and communicate well with people of multiple generations;
- Communication of needed supplies and equipment to CFM director in a timely manner;
- General Interest in Christian faith formation and the sacred stories of the Church;
- Prompt arrival and attendance for scheduled shifts;
- Evidence of maturity and independence sufficient to keep children safe and make sound decisions;
- Demonstrated understanding of emergency procedures and policies for the protection of children with vulnerable conditions including food allergies, developmental differences, and emotional dysregulation.
*a higher wage may be available to those candidates who demonstrate the leadership skills to take on additional responsibilities.
Send cover letter and 3 references to Kelly Moody, Director of Children's & Family Ministries .